printing an invoice

Chapter 2

Printing an Invoice

Author: Bhaval Patel

Printing an Invoice: Step-by-Step Instruction

There are different options to create an invoice for your business. On a Word or Excel program, you can create an invoicing template by yourself for your company. A few free online templates can also help you generate an invoice template and provide an option for printing an invoice. You just need to download it and press the ‘Save Button’ and this way it will be ready to send.

Printing an Invoice

These are the essential things to be included in billing documents or forms:

  • Date
  • Invoice number
  • Products description or charged services with list and pricing
  • Name, address, company name, phone number, and email of the client
  • Purchase order number
  • Product quantities and rates
  • Dates of products or services delivery, and date of service rendered
  • Taxes
  • Payment terms and payment options (Account details, Checks, Debit Card or Credit Card)
  • Amount of Subtotal
  • Grand total
  • Late fees warning
  • Available payment option

Once you are done with adding all the essential details, press the ‘Save Button’ and you are done. There are various accounting programs online that provide upgraded features maintaining all the security, such as:

  • Keeping records of receipts and expenses
  • Helping you calculate tax
  • Creating a database to keep a client’s info (meaning that you just have to input the address and contact detail once)
  • Creating a unique number for invoices you create
  • Planning out a new template for invoice
  • Ability to print or email an invoice to an email address of the client through the software

Most of the software program or system platform offers the corresponding app versions where you do not have to press the save button for any format, but it will be automatically saved and will help you keep track of your data on a smartphone anytime and suggest feedback based on the data.

How You Can Print an Invoice?

To print any document, first of all, you need to press the save button from the file menu and save that template. Then for printing an invoice, you need to prepare your printer and then open the program in which the invoice template is contained so that you can have a full view of it on your screen. After that, click on “File” on the upper menu bar, and you select “Print” from the menu displayed. You will be directed to the print screen where you can choose the number of copies you would like to print.

There’s no difference in the printing an invoice process, regardless of your Desktop/Laptop model, the mobile device, or tablet even if you’re using an Apple computer (otherwise known as macintosh or “MAC”) or a Desktop. Now that the save button has helped you save all the invoices, you are ready to use the perfect printer-friendly invoice for your business and the client.

Best Free Printer-Friendly Templates

We have done all of the hard work for you, so you can quickly create and use the perfect printer-friendly invoice for your business. Here is your list of different types of printer-friendly invoices that you can use according to your business requirements.

  • Free Blank Printable Invoice Template

A free blank printable invoice template is a printable billing document that is easy to customize. This type of blank printable template does not contain colors and fields that make things more difficult in the invoice. It gives freedom to modify the structure of the invoice and allow you to add fields, logos, and colors of your choice.

  • Free Printable Invoice Template in PDF

A free printable invoice template in PDF is a professional invoice that can be customized and easy to use. You can edit the PDF invoice, add your business details and send them to clients through mail or email in a few clicks. These free printable invoice templates in PDF are free, customizable and easy-to-use. You will have a solution that is headache-free and you can spend more time doing what matters most for your business.

  • Free Printable Service Invoice Template

Service invoices are particularly useful for businesses who need to add itemized invoices and those who deliver specialized services to their customers, such as :

  • Freelancers
  • Consultants
  • Legal service providers
  • Medical Services
  • Accountants
  • Constructors

Free printable service invoice templates are created specifically for service-based businesses. Such templates include highly customizable features like salesperson, payment terms, products, quantity, sales tax, etc. and are also printer-friendly.

  • Free Printable Child Care Service Invoice Template

A child care service invoices help you bill parents in a simple and consistent way if you are running an in-house daycare. With a free printable child care service invoice template you can quickly invoice for the services you have provided. Just download a template and fill in the blanks and edit necessary information. After that just go through the tiny details such as the child’s name, parent’s name, payment due and conditions. You can also specify the extra services if you have provided any.

  • Free Printable Construction Invoice Template

The construction invoice template is used by contractors so that they can provide a detailed bill to a company or an individual for which they have provided services or supplied the material. Typically, this is quite different from the other types of invoices as it includes supplies provided, hourly charges and/or flat-rate fees which they mutually agreed upon and contractor’s terms of payment. Contractors need to use such invoices because they don’t fall under any company’s payroll system. Therefore, in order to receive the payment for the services, a free printable construction invoice template will be the best suitable template for them.

  • Free Printable Contractor Invoice Template

Contractor invoices are generated to define and describe the hours and amount of work spent on the specific task of the work because contractors execute various tasks within different durations. Free printable contractor invoice templates help you add any kind of contract works such as photography, content writing, carpentry, etc. You can save and print a copy of the contract after creating the invoice and sign it.

  • Free Printable Catering Invoice Template

The printable catering invoice will support both the clients and caterer in getting paid. The caterer will collect the advance amount using such an invoice and the client will get notified about the full payment date. The invoice template will also include all of the other pricing and information regarding the extra costs, apart from that you can include:

  • Food items
  • Itemized costs
  • Total amount
  • Payment methods
  • Terms and conditions

This will help you maintain all of the client’s payment information for accounting, payroll, and taxes, etc.

  • Free Printable Sales Invoice Template

The free printable sales invoice template is a document that the seller sends to the buyer. It is also known as a commercial invoice or purchase invoice. The main objective of such invoices is to mention details about the product that has been ordered, the date it was dispatched and the total amount of money owed. Some people may add more details than that and could include order-specific information. It is also considered as a legal requirement for any business to keep accurate records for tax purposes.

  • Free Printable Auto Repair Invoice

If you are from the auto repair service and looking for a budget-friendly solution for invoicing your customers, you can use free printable auto repair invoice templates that will help you add the information including totals and tax calculations. You can also customize and print the auto repair invoice template.

  • Free Printable Business Invoice

When you run a business you will need to send a bill to your customers for the services you have provided or the products they have purchased. Using a free printable business invoice you can specify what service or products you provided, an invoice number, remaining amount and payment terms and conditions. To use such invoices, you just need to edit them with your business branding, download the invoice and print them out and/or send the customer via email or store it for your accounting purpose.

  • Free Printable Commercial Tax Invoice Template

Commercial tax invoices should be prepared by the seller and must have the right information. A commercial invoice does not provide rights of the ownership of the goods or merchandise until and unless it includes the attachment that contains the total amount of payment from the person who is importing the goods. In most cases, the seller provides the original invoice to the buyers and he keeps the printed or online copy for himself.

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